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Refund: Entity Definition

Refund: Entity Definition

PAYMENTS --- REFUNDS

refund.png

GENERAL

  • Amount - The amount of the refund.
  • Payment - The original payment for which you are processing a refund.
  • Type - The type of refund (Cash, Credit Card, Check).
  • Authorized By - The user authorizing the refund.
  • Manual Batch - This field is used in the creation of batch items. The hierarchy of logic first uses manual batch assignment, then batch definitions, and finally the default batch. It might be used on import of a list of payments from a 3rd party.

CREDIT CARD INFORMATION: For Credit Card Refunds

  • Card Type - The type of credit card.
  • Card Number - The credit card number to which the refund will be given.
  • Expiration Date - The credit card's expiration date. 
Note: The Date & Time field next to the Expiration Date field will auto-populate indicating when the refund record was initially saved.
  • Transaction ID - This field is used for tracking purposes and will auto-populate when the record is saved.
  • Transaction Date/ Time - This field will auto-populate with the date and time the transaction was processed.

GL ACCOUNT ENTRIES

  • Toolbar to view and/or create GL Account Entries associated with the refund.

BATCH ITEMS

  • Toolbar to view and/or create Batch Items associated with the refund. 
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