Once you have set up your dues, you may find that the next year or month that most of the set up is going to remain the same with minor adjustments. In that case we suggest cloning the Dues Cycle. This article will go over steps to do so and items to check for updating.
1. Open the existing dues item you want to clone and click Clone Dues
If it does not appear directly in your tool bar as pictured click the More Commands button (...) and it will likely be in the drop down there.
2. Update the name and duration dates/billing year as needed and click Continue
This will update the dates on all dues schedules and dues options of the new dues cycle.
3. Go back to Dues Cycle and open the new one
You may have to refresh your list to see the new cycle.
4. Update the Master Query
Most queries have a dated criteria that will need to be updated for the new cycle. You may have other changes to make.
5. Update Due Schedule Queries and Name
Like the Master Query, each schedule query usually has some dated criteria to update. Repeat for each Dues Schedule Query. If your Dues Schedule has a name that references the old Dues Cycle you will want to update the Dues Schedule name too.
6. Update Dues Option Name
If your Dues Option name references the Old Dues Cycle you will want to update the name here too. You can also add or remove options if needed.
7. Update Dues Products
Do your products change from cycle to cycle or stay the same? If they are the same just double check to make sure they are correct. If they change you will need to update the products for the new cycle.
8. Update Dues Order Product Prorations (optional)
If you prorate certain dues products you will need to update the proration so that dates are correct for the new cycle.